S.C.R.O Board Meeting Minutes
Thursday, November 6, 2008
Blanca/Fort Garland Community Center
The meeting was called to order by President Jerry Phillips.
Members Present: President Jerry Phillips, Secretary Margaret Anne Maier, Treasurer
Darlene Jordan, Members-At-Large Marie Pacheco and Gail
Richards
Members Excused: Vice-President Jim Henzi and Rose Strand
Visitors Present: Nadine Barron, John and Joyce Frey, Mike Jordan, Richard Pacheco,
Bill and Elizabet Peffer and Rita Phillips
Darlene Jordan made a motion to approve the Secretary's Minutes and Gail
Richards seconded. Motion carried.
In the President's Report, Jerry asked that the visitors wishing to speak on any
issue should raise a hand to be recognized by the President before speaking
in order to 1) be heard by everyone and 2) to avoid confusion by having too
many people speaking at once.
In the Secretary's Report, Margaret Anne Maier reported that 1) she had mailed a
copy of the Covenants and By-Laws of the SCRO Association to a property
owner. 2) She had sold a renewal ad for the Pinon Newsletter to the Post
Commissary in Fort Garland, and 3) she had a change of email address
to 2maiers@gojade.org.
Darlene Jordan made a motion to approve the secretary's report and Marie
seconded. Motion carried.
For the Treasurer's Report, Darlene stated that there had not been much activity
during the past month. Margaret Anne made a motion to accept the Treasurer's
Report. Gail seconded. Motion carried.
OLD BUSINESS:
Jerry presented a Bid Request Form to the Board for approval. A discussion was
held concerning the information on the form. It was decided that in addition to
the items asked for, the Board needed Contact Information on the contractor.
Following discussion, Marie made a motion to approve the Bid Request Form
with the changes. Darlene seconded. Motion carried.
A report was given by Joyce Frey concerning the Advocates for Responsible
Pet Ownership. She read the responsibilities of ARPO. The stated that
they had a booth at the Blanca Festival and had given information to several
interested persons. ARPO is now working with the Valley Humane League.
They also have donation cans in various locations within the community
to help fund this organization. As of the Board meeting date, November 6,
2008, ARPO was not a viable organization, but Joyce will check into its
becoming one. The donation request for ARPO was then tabled.
Jerry reminded the Board that a potential builder, wishing to construct a home in the
ranches, is planning to spend several years building a straw bale house. This
goes against the Covenants which state that a home must be completed in
one year. Jerry proposed writing a second letter to him stating that there are
other areas outside the Ranches where he could build over several years. Marie
stated that her broker had already sent an email to him stating that he had to
follow the Covenants and get the proper permits for building.
Darlene then suggested the Board needs a Form Letter to be sent to property owners
who have not completed construction within the alloted time, and to owners who
have let their property fall into disrepair, stating the violations of the County
Zoning laws and permits. She volunteered to draft this letter which will be sent
to the property owner. She will also write a procedure to deal with these
situations. Procedure will include (1) contact the owner, (2) contact the Sheriff
and (3) e-mail the Board members.
The problem of Unattended Recreational Vehicles and Campers located
in the Ranches was discussed. Some of these have been broken into. The
question was then raised concerning some Part-Time residences where
intrusions have been found. It was stated that the Sheriff has a responsibility
to check into these intrusions and report the problem to the property owners.
Marie reported that she needs to contact Joe Ortiz to discuss the Zoning
Violations that had been presented to the Planning and Land Use Board in
July, 2007. She also announced the Planning and Land Use Meeting to be
held Monday, November 10, 2008, at 4:30, in San Luis.
NEW BUSINESS:
Joyce volunteered to contact the Blanca/Fort Garland Community Center personnel
for scheduling monthly dates and times for the S.C.R.O. meetings, as well as
the date and time for the Annual Meeting in August, 2009.
Joyce also spoke about the rising cost of water for home delivery. Jerry stated that
he would contact both the Fort Garland and San Luis Water and Sanitation
Services to get prices for water delivery.
Mike Jordan gave a report on the Fall/Winter Pinon. He stated that proof-reading for
the next edition should be done before Thanksgiving in order for the Pinon to
be in the hands of the printer and ready for mailing before Christmas.
Having no further business, a motion to Adjourn was made by Marie and seconded by
Darlene.
Next meeting: December 4 6:00 p.m. at the Blanca/Fort Garland Community Center. Everyone welcome. This will be a Christmas Open House with the SCRO Board furnishing refreshments.
Respectfully submitted,
Margaret Anne Maier
Secretary, SCRO